Mayo Clinic Labs @ Work
Thousands of people in hundreds of different roles work at Mayo Clinic Laboratories. Mayo Clinic Labs @ Work offers a glimpse behind the scenes into this busy reference laboratory, featuring staff from throughout the organization talking about what they do and why they do it.
In the early 2000s, I was working at a health care organization that was a client of Mayo Medical Laboratories — as Mayo Clinic Laboratories was called then — and I learned about the job through our Mayo hospital account executive. I came to Mayo in October 2003 as a laboratory technologist resource coordinator. I did that for a year, and then I went on to managing the regional service representative team for eight years. I moved into Client Conversion after that.
I manage the Client Conversion team. We’re a small group; there are just four of us. It’s a unique team that Mayo Clinic Laboratories has developed. Other reference labs don’t have this kind of group. We handle the steps prior to a client interface project being kicked off, as well as changes to an existing interface. We have a lot of aspects to our job, but that’s what most people know us for — the connectivity and our role in assisting onboarding new, larger clients. We also work on account setup, and we serve as a resource for field staff and internal MCS (Mayo Collaborative Services) teams. We work directly with the client, as needed.
We’re also the bridge to the Information Technology (IT) team, so we connect the client with the appropriate IT resources needed to get a project underway. We preserve the Mayo project team’s time and also the client resources’ time by ensuring client readiness. We then request the IT resources at that time. Because of the way we’re set up, we drive efficiencies, making the client engagement a much more efficient process.
We also work with clients who are downsizing or leaving Mayo Clinic Laboratories. We make sure that their service level matches their commitment level to Mayo. We interact with a lot of teams within Mayo Clinic Laboratories, as well, and we get pulled into special projects, too, as subject matter experts. But the main focus for us is that we are client-facing, and we are a supporting team for multiple areas within MCS.
When we put an interface in place, we make it easy for the health care providers to place their test orders in the EMR (electronic medical record) and get the test results back in the EMR. That’s big. There are no other steps the provider will need to do to place those orders or get those results. I was once on-site in a neurologist’s office, and he asked me, “What has Mayo done for us today?” I replied, “We made it possible for you to order tests and see results in the EMR.” His response? “Excellent!”
We are, of course, part of a large group that makes that happen. But we make the front-end, client-facing piece easy for the client and easy for our colleagues. We bridge that gap. The more interfaces we have, the easier it is for all of us. We focus on doing that in a way that uses clear, concise, efficient processes so, again, it’s easy for everyone involved.
I think people would be surprised to learn how much goes on behind the scenes with client interactions. It involves a significant amount of collaboration and many carefully crafted processes. Everyone in Mayo Clinic Laboratories knows the piece we work on with them, but people have no idea how many groups we interact with overall. And really, we benefit from that interaction because we get to work with many, many people who are so very good in their roles, and it all works together to benefit the client. For us, it’s all about that collaboration.
I’m retiring soon, and although I’ve always been in health care, the first half of my career was before Mayo, and the second half has been at Mayo Clinic. The difference is significant. I noticed it right away. The people here are the best. Everyone has a good attitude, mutual respect is a priority, and everyone works together. Even when issues come up with clients, and there are problems that have to be dealt with, I have been so impressed with the level of service and professionalism that’s offered every time. I’m humbled and so proud to work here.
Robin Huiras-Carlson's connection with Mayo Clinic traces back to her early years, marked by a diagnosis of a rare genetic condition at the age of 10. Today, as a senior marketing specialist with Mayo Clinic Laboratories, she draws inspiration and purpose from this personal journey to illuminate Mayo’s positive impact on patients and ongoing evolution in diagnostics.
Becca Johnson, a dedicated project manager, joined Mayo Clinic in 2014, driven by a desire to contribute to an organization making a global impact. With BioPharma Diagnostics, Becca oversees large projects, ensuring efficient sample handling and timely client results. Committed to patient-centric care, she works on transitioning clients to electronic solutions for streamlined processes. Becca finds purpose in collaborative efforts that shape healthcare's future and positively impact patients' lives.
In her current role as senior manager for global logistics at Mayo Clinic Laboratories, Sarah Mason oversees the coordination of patient sample shipments by working with a network of stakeholders, couriers, carriers, and vendors. Sarah emphasizes the critical nature of safe and timely delivery of more than 38,000 samples each day, highlighting the dynamic challenges in healthcare logistics. Through her work, she finds meaning and purpose in collaborating with diverse teams to bring impactful change to Mayo Clinic operations and its patients.