Learn more about our clinical trial testing support, specimen preparation and transportation, and billing. There are also videos to help you get started.
CLINICAL TRIAL TESTING SUPPORT FAQ
How can I get my samples tested?
A sample testing project begins with the following steps:
How can I obtain a pricing bid for sample testing?
To request a pricing bid, you will need to provide the following information:
How does BioPharma Diagnostics review my protocol to advise me on the appropriate tests to order?
To determine the appropriate testing, you can compare your protocol requirements and project specifications with our tests as described in our test catalog. If you have questions about specific tests, you can provide the Mayo test ID to your project manager, who will gather additional information from the testing lab.
Will BioPharma Diagnostics complete and return a data transfer specification?
The laboratory services agreement details how results will be provided. We do not use data transfer agreements or specifications, because we do not provide data management services typically associated with clinical trials.
Authorized users can access test data and download results through the MayoLINK ordering system, when MayoLINK is used for test ordering.
Can I get electronic data transfers? What formats does BioPharma Diagnostics support?
Electronic data transfer is not currently supported. If orders are placed through the MayoLINK ordering system, test results can be viewed online or downloaded. For manually placed orders, results are transmitted via facsimile (fax).
How do I order testing? How will I get results?
You can order tests through the MayoLINK online ordering system. When orders are placed in MayoLINK, results are delivered through the MayoLINK system and can be downloaded as PDF, JPG, TIF, PNG, TXT, or CSV files. You will be notified by email when results are available. All paperwork needed for accessioning your sample is provided through MayoLINK. A requisition form and label with the required information for sample intake and testing can be printed.
You can also order tests manually. Specimens can be submitted with completed requisition forms or manifests. Samples are manually accessioned at our facility. Results are returned via facsimile (fax).
Note: Result reports will contain specimen information as provided when orders are placed. Data management services are not provided by BioPharma Diagnostics.
Does BioPharma Diagnostics guarantee the published turnaround time that is described in the test catalog?
We adhere to the published turnaround time whenever possible. However, sometimes extenuating circumstances, such as equipment malfunctions or other issues beyond our control, can result in a turnaround time that is longer than expected. In these situations, you will be contacted as soon as possible.
Can I get a real-time list of the samples that BioPharma Diagnostics receives?
Shipment deliveries can be tracked by using your courier tracking number. If orders are placed through the MayoLINK ordering system, you can track individual specimens from receipt through testing and resulting within the MayoLINK system. For manually placed orders, specimen tracking is not available. Separate sample receipt reports are not supported.
Can I use my clinical account to send in samples?
Clinical accounts are used only for clinical diagnostic testing. A separate research account is recommended for sending in research samples. After the laboratory director approves your testing to ensure that it meets stability, labeling, processing, and billing specifications, the research account is created.
How should I label my specimens? Does BioPharma Diagnostics require patient name, gender, and birth date? What should I specify for these fields when I am unable to provide this information?
The specimen label must include two identifiers that exactly match what is ordered in MayoLINK or what is displayed on your requisition or shipping manifest. You can use your subject ID as one of the identifiers and a sample number as the other identifier. BioPharma Diagnostics staff will work with you on matching the identifiers and completing the required fields. In many cases, de-identified data can be used in place of PHI.
Can I order tests and ship samples on holidays and weekends?
Mayo Clinic Laboratories is open 24/7/365. However, individual carriers might be closed and might not make deliveries on recognized holidays. The following holidays are observed in the United States:
Note: Contact your preferred carrier for local holiday information.
Does BioPharma Diagnostics provide supplies, such as tubes, kits, and shipping containers? Where can I get them?
If the test catalog indicates that supplies are provided for a specific test, then you can submit a request to your project manager at BioPharma Diagnostics. You will need to specify the supply number described on the Specimen tab for the specific test in the test catalog (e.g., T465). In addition, you will need to provide the quantity of supplies needed, your client account number, and your shipping address.
To order supplies for collecting and shipping test specimens to Mayo Clinic Laboratories:
How do I access invoices?
Invoices are typically available at the beginning of each month and show charges for testing that was performed the previous month in addition to any pending balances from previous months. Email notifications are sent to your billing representative when invoices are available.
To access invoices, sign in to mayocliniclabs.com.
Can I visit your facility for regular audits during the project?
BioPharma Diagnostics permits a site qualification visit, which includes a tour of our facility and review of standard operating procedures. However, we do not allow routine audit monitoring visits, where we would pull records for your specific study.
Is BioPharma Diagnostics staff trained in Good Clinical Practice (GCP) and if so, how often? Could you provide a summary of required training for your staff?
Our training is based on College of American Pathologists (CAP) and Clinical Laboratory Improvement Amendments (CLIA) requirements rather than GCP, and all employees complete annual competency assessments with seven required elements:
What are the requirements for collecting and preparing my specimen?
For general requirements, refer to Instructions by Specimen Type.
For specific requirements, search for a test in the test catalog and refer to the Specimen and Performance pages for that specific test. Special Instructions and Forms are also available on the Specimen page when applicable.
If no specific collection and preparation instructions are provided by Mayo Clinic Laboratories, refer to manufacturer or regulatory guidelines.
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